Data Protection and Privacy
IAS supports communication and collaboration through its website and email lists for the
benefit of its members subject to compliance with the Data Protection Act 1998.
By using IAS,you accept these conditions so please read them carefully.
2. Using IAS
To realise the benefits of membership and to use the members’ only section of the website
you are required to provide your name and a valid email address.
To access some features of the website you will also need to associate a password with
your email address and membership details.
All contact information you submit must be true, complete and kept up to date; you can do
this yourself by contacting your local branch.
Changes to your information will only be made when we receive a request from you, and in
some cases, you may be required to provide additional information to confirm
You are responsible for maintaining the security of your account, passwords and files.
If you leave IAS - your name, email address and contact details will be removed from our
We endeavour to operate IAS to the highest standards and our relationship with you is based
on trust. We expect your conduct when using IAS to be legal and honest and we
will take action against anyone whose activities are found to violate this
When using IAS you are not permitted to:
- Add members without their consent. Members may only be added by others with the member’s consent and agreement to the conditions of use.
- Collect information about others (such as email addresses) without their consent.
- Deliberately cause IAS systems, services or member accounts to be interrupted.
4. Role of Membership Administrators
Each IAS membership list is managed by one or more individuals, referred to as
membership administrators. Membership administrators are volunteers working in academic
and research communities. Membership administrators are expected to manage
their lists fairly and for the benefit of list members.
Local branch membership administrators/contact list owners are specifically responsible for:
- Setting the configuration of the list appropriately, this includes: membership settings, reply settings, privacy settings and communicating any alterations to members.
- Supporting new or inexperienced members.
- Managing memberships: adding new members or removing members (on request) and removing invalid emails.
- Notifying IAS local branch or the International Committee if they are no longer able to manage their list.
- Responding promptly to requests from members and potential members.
- In relation to data protection legislation, each membership administrator is the Controller of the Personal Data in their lists.
5. Content of Messages
Promotional messages should only be sent to a list if they are related to the subject or
purpose of that list or of potential interest to list members, such as:
- new releases of software packages,
- training courses, websites,
- job vacancies,
- conferences, etc.
IAS does not allow members to post spam, junk mail, chain letters or other unsolicited bulk
email to lists.
IAS cannot make guarantees about the speed or proportion of emails sent that will be
delivered to recipients, or that HTML messages will display properly when
viewed by all members.
Delivery of emails is dependent upon accurate and up to date email addresses, suitable
internet availability and connectivity, anti-spam and junk mail policies
adopted by the recipient’s email service providers, as well as restrictions
regarding the content, wording and graphics of an email.
7. Data Protection
IAS is operated under the Data Protection Legislation.
When you subscribe to IAS your name and email address will be used for the purpose of
sending and receiving email messages from IAS membership lists and to provide
access to the electronic bibliography and publications.
Data Protection Legislation
means (a) any law, statute, declaration, decree, directive, legislative enactment, order, ordinance, regulation, rule or other binding restriction (as amended, consolidated or re-enacted from time to time) which relates to the protection of individuals with regards to the processing of Membership Data to which a Party is subject, including EC Directive 95/46/EC (the DP Directive), the Data Protection Act 1998 (the DPA) and Privacy and Electronic Communications (EC Directive) Regulations 2003 (up to and including 24 May 2018) and the GDPR (on and from 25 May 2018)
means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and repealing Directive 95/46/EC (General Data Protection Regulation) OJ L 119/1, 4.5.2016