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Data Protection and Privacy

1. Introduction

IAS supports communication and collaboration through its website and email lists for the benefit of its members subject to compliance with the Data Protection Act 1998. By using IAS,you accept these conditions so please read them carefully.

2. Using IAS

To realise the benefits of membership and to use the members’ only section of the website you are required to provide your name and a valid email address. To access some features of the website you will also need to associate a password with your email address and membership details. All contact information you submit must be true, complete and kept up to date; you can do this yourself by contacting your local branch. Changes to your information will only be made when we receive a request from you, and in some cases, you may be required to provide additional information to confirm your identity. You are responsible for maintaining the security of your account, passwords and files. If you leave IAS - your name, email address and contact details will be removed from our database.

3. Ethics

We endeavour to operate IAS to the highest standards and our relationship with you is based on trust. We expect your conduct when using IAS to be legal and honest and we will take action against anyone whose activities are found to violate this request.

When using IAS you are not permitted to:

4. Role of Membership Administrators

Each IAS membership list is managed by one or more individuals, referred to as membership administrators. Membership administrators are volunteers working in academic and research communities. Membership administrators are expected to manage their lists fairly and for the benefit of list members.

Local branch membership administrators/contact list owners are specifically responsible for:

5. Content of Messages

Promotional messages should only be sent to a list if they are related to the subject or purpose of that list or of potential interest to list members, such as:

IAS does not allow members to post spam, junk mail, chain letters or other unsolicited bulk email to lists.

6. Limitations

IAS cannot make guarantees about the speed or proportion of emails sent that will be delivered to recipients, or that HTML messages will display properly when viewed by all members.

Delivery of emails is dependent upon accurate and up to date email addresses, suitable internet availability and connectivity, anti-spam and junk mail policies adopted by the recipient’s email service providers, as well as restrictions

regarding the content, wording and graphics of an email.

7. Data Protection

IAS is operated under the Data Protection Legislation. When you subscribe to IAS your name and email address will be used for the purpose of sending and receiving email messages from IAS membership lists and to provide access to the electronic bibliography and publications.

8. Definitions

Data Protection Legislation

means (a) any law, statute, declaration, decree, directive, legislative enactment, order, ordinance, regulation, rule or other binding restriction (as amended, consolidated or re-enacted from time to time) which relates to the protection of individuals with regards to the processing of Membership Data to which a Party is subject, including EC Directive 95/46/EC (the DP Directive), the Data Protection Act 1998 (the DPA) and Privacy and Electronic Communications (EC Directive) Regulations 2003 (up to and including 24 May 2018) and the GDPR (on and from 25 May 2018)

GDPR

means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and repealing Directive 95/46/EC (General Data Protection Regulation) OJ L 119/1, 4.5.2016

Data Protection and Privacy